Keeping the Baby, Not the Bathwater
J2 needed a new system to continue to perform all imperative Internal Audit functions in addition to streamlining the process for their executives. Quarterly required sign-offs were generated, sent, and managed manually, and Ken quickly recognized that executive adoption of a complicated new method for a duty that only came once per quarter was a nonstarter. They needed an intuitive system to help make the change as simple as possible.
The automated email feature and follow up reminders available in Risk Cloud® quickly addressed this challenge.
“With LogicGate, we recognized we could send out a request through evidence request functionality,” Ken notes. “It just opens up a form and allows our senior executives to review verbiage that they agree and attest to the accuracy of the information. They could digitally sign and keep that information on file.”
With Risk Cloud, J2 is also able to track the completion of each attestation using Risk Cloud reporting tools, and Ken’s team is now centralized and able to understand at any given time where they are compared to plan.
“Risk Cloud is user-friendly and very customizable. We are now able to store all of our internal audit evidence every year. We also like that it was cloud-based versus being hosted in a J2 data center."